• Booth space is purchased in square feet (sq ft) in 100 block increments and is $USD.
  • The minimum booth size is a 10x10 (100 sq ft)
  • Booth space is raw meaning nothing is included with your booth other than the US standard pipe and drape. Pipe and drape is not included on island booths.
  • Carpet is required
  • Insurance is required
  • Additional Exhibit Space Guidelines can be found HERE

The first item on your list should be to visit the exhibitor manual, HERE. The exhibitor manual contains all the information you need to prepare for a successful event. 

  • Visit the exhibitor manual and order items for your exhibit space. Items include:
    • Carpet (required)
    • Electrical
    • Furniture
    • AV (Flat Screen Monitor)
    • Rigging for overhead signs (see booth restrictions)
  • Log in to the exhibitor portal, HERE, and complete the following:
    • Make sure your company listing is up-to-date
    • Register your staff 
    • Obtain your company specific Exhibit Hall Pass
    • Order Lead Retrieval services
    • Upload your insurance 
With the purchase of exhibit space, each company receive two (2) complimentary booth staff registrations per 100 sq.ft. 

Nichole Pittman is your Exhibitor Services Manager for HydroVision 2019. She is available to answer your questions and assist you as you prepare for the show. If you can't find what you need on the pages below, please contact Nichole at Nichole.Pittman@clarionevents.com or 918-832-9227.

The exhibitor manual contains important documents, such as the Event Contacts page and the Preferred Vendor Contacts page (coming soon!). The exhibitor manual is an easily accessable tool that is designed to answer most if not all of your exhibiting questions and will be live at the beginning of 2019. 

  • First step: Go to the Exhibitor Resource Center and click Manage Your Listing to access your company’s profile – This log in information was sent to your booths main contact via the confirmation email. If you need your login information contact Nichole Pittman at nicholep@pennwell.com.
  • Next: Click ‘Edit Booth Info. This is where you will be able to add or update your company’s details, profile, logo, keywords, social links and select the appropriate categories for your company
    • Keep in mind that the length of your profile is limited to a character count based on your exhibitor listing level. Want more characters? Consider upgrading your listing by contacting Nichole Pittman at nichole.pittman@clarionevents.com.
    • It’s important to utilize your keywords! These along with your product categories are how our attendees find YOUR COMPANY on the floor!
  • Click SAVE and you’re all done! IF there are any errors the system will let you know what needs to be fixed
  • The final stage in building out a COMPLETE listing is to upload your products or services. To do so, click ‘Manage Products’
    • Here you can upload an image for each product or service and include a description
    • This is another great way to get found on the exhibit floor

With your booth space, you purchase a Basic Listing Package, which offers a 250 characters in your company profile, three product categories, 200 brands, and social media icons in the listing with link. 

How do you get more? GREAT QUESTION! You can upgrade your listing to Gold or Platinum at ANY time. Upgrading provides you an extension on all that we have discussed today, PLUS an opportunity to add show specials, press releases, videos, and even social media shout outs! 

Your company has already made a sizable investment into the show, so we want to be sure you see the ROI you’re looking for. If you need help with your listing or have questions about upgrading your listing contact Nichole Pittman at nichole.pittman@clarionevents.com or 918-832-9227.

Exhibitors receive TWO (2) complimentary booth staff registrations per 100 square feet (does not include lunches inside the exhibit hall) - Lunch is available for a nominal fee.

We've recently changed how you access exhibitor registration. This is done by using the Exhibitor Login (where you also manage your listing). Get the step-by-step guide on our registration page HERE.

Exhibitors also receive complimentary exhibit hall passes that they can distribute to invite your clients to visit you on the exhibit floor free of charge (does not include conference sessions). You can get your custom link by logging into the Exhibitor Login (where you also manage your listing/register). 

Book your hotel through our official housing company, Connections Housing, to get the best reservations at the lowest prices.More information on housing can be found in the exhibitor manual, HERE. 

Exhibitors will receive two complimentary exhibitor booth personnel passes per 100 sq. ft. of exhibit space. 

Pipe and draping is only included with non-island booth space. Items such as carpet/floor covering (which is required and will be forced if you do not have any flooring in your booth), furniture and electrical services can be ordered through Freeman or the Convention Center. Carpet will be FORCED if you do not have flooring in your booth. 

Order forms are available in the exhibitor manual, HERE.

Carpet is mandatory for all exhibitors at HydroVision 2019. You can order carpet or custom carpet through Freeman Services. If you are providing your own carpeting or flooring installation must be complete by July 22nd, 2019.

Carpet will be forced at the exhibitor's expense if not installed by July 22nd, 2019. 

Carpet order forms are be available in the exhibitor manual, HERE.

Only exhibitors with an Island Booth need to submit a booth plan for approval to the Exhibit Services Manager. Please see the booth guidelines in the exhibitor manual HERE for more information.

Nichole Pittman | Exhibit Services Manager
E: nichole.pittman@clarionevents.com
P: 918-832-9227

Exhibitor certificate of liability insurance is required for all exhibitors. A requirement of exhibiting at Hydrovision International 2019 is for ALL exhibitors to carry liability insurance throughout the Exhibition. The deadline for submitting the Certificate indicating adequate insurance coverage is June 25th, 2019. Exhibitor's insurance carrier must issue such Certificate of Liability Insurance. PennWell does not require a certain form. * Even if Exhibitor hires a Non-Official Exhibitor Appointed Contractor (EAC), Exhibitor still must supply its own Certificate of Liability Insurance. *(See EAC page) 

More information on insurance requirements coming soon. For immediate questions, please contact Nichole Pittman at nichole.pittman@clarionevents.com.

HydroVision International 2019 will be held in the Oregon Convention Center in Portland, Oregon, USA on July 23rd-25th, 2019. More information about the convention center can be found here.  

Please go to http://www.hydroevent.com/conference/speaker-hub.html, click on Speaker Login, enter your email address and password if you know it.  If you do not know your password, click on the word "retrieve" under Forgot password?  If you do not receive an email within minutes containing your password then we have a different email listed in our system than you are trying to use.  Contact Andrea Harner at andreah@pennwell.com or 918-831-9560 and she will correct it.

All the conference session for for HydroVision International 2018 will be held in the West Meeting Rooms at the Charlotte Convention Center. Session room numbers can be found on the HydroVision app or via the HydoVision website, look undrer the conference tab.

Each session is 1.5 hours long.  For technical paper sessions you will have roughly 20 minutes to present, if you are participating in a panel session the amount of time you have will be determined by your panel moderator.

Speakers should be in the room where they are scheduled to speak at least 30 minutes before their presentation to download it onto the computer BEFORE the session starts.  

Speakers should bring their presentation on a memory stick. The presentation should be downloaded to the desktop and accessed from there. Show management will not be able to provide access to any previously loaded presentations. 

A speaker meeting will be held the day of your session from 7:30am - 8:00am, this information can be found when you login to view your session.

Screen, projector, podium microphone, laser pointer and a laptop.

On a memory stick for the presentation.  Beforehand you'll be asked to upload a draft of the presentation to our password protected website for your moderator to review. 

With electronic access to your presentation via our password protected site you can upload your handouts before or after your presentation for attendees to download.  We no longer provide a table in the back of the room for handouts.

We have found the internet in most convention centers to be unreliable for use in making presentations and therefore internet will not be made available in session rooms.

Yes.  The speaker ready room is currently TBD.

Generally, speakers present in the order in which they are listed in the show guide.  This should be the same as what is on the website at this time.   If there appears to be a discrepancy in the order, we will defer to the order printed in the show guide unless your moderator instructs you otherwise.

Yes.  The template can be found on the Speaker Hub page.
Your information will be given to the moderator of your session about 30 days out from the conference.  
You can upload it the same way you uploaded your draft, however you will not be able to delete the draft.  To get the draft removed send the Conference Manager, Andrea Harner and email at andreah@pennwell.com and ask that the draft be removed.  Remember always upload a pdf version of the presentation.

Book your hotel through our official housing company, Connections Housing, to get the best reservations at the lowest prices.More information on housing can be found in the exhibitor manual, HERE. 

Download the Official HydroVision International 2019 Mobile App for an Enhanced Show Experience!

Sessions Screen

From the Highlights tab, select Conference Info app icon in the app menu dashboard to view conference sessions, schedule of events and speaker list. 

Select All Conference Sessions to view the schedule by swiping left and right and scrolling up and down for sessions sorted by day and time.

Search for sessions by keyword using the search bar at the top of screen.

Save a Session

There are two ways you can save a session: 

  • When you see a session title that interests you, tap on the star next to that listing.

          OR

  • From the session page, select "Add Session" to save it to your planner.

From the highlights tab select Exhibitor List.

Search for Exhibitors by Company Name

Exhibitors are shown in two lists: “All Exhibitors” and “By Product Category”.  Click on a product category to view a list of the exhibitors in that group. 

The “All Exhibitors” tab lists all the current exhibitors in alphabetical order. The “By Product Category” tab lists the product categories and the number of exhibitors who have selected each of these. 

Search Exhibitors by Keyword

You can search for exhibitors by typing a keyword in the search box at the top of the Exhibitor list screen.  The results will include all exhibitors that have this keyword in their company name, profile, brands or product categories.

Each exhibitor listing has their booth number(s) displayed below their name. An exhibitor listing may have a video icon which indicates that they have uploaded multimedia content. 

Save an Exhibitor to Favorites

From the Exhibitor list or any exhibitor's eBooth profile, you can add the exhibitor as a favorite to your personalized planner by clicking on the star icon.

Exhibitor eBooth Profile

You can visit the eBooth for any company by clicking on their name in the Exhibitor list.  You will see the company’s contact information, description, product categories and videos they have uploaded.  To play the video on your device, just click on the video. From this screen you can add the exhibitor as a favorite to your Personalized Planner by clicking on the star icon. You can also view the location of their booth on the floor plan by clicking on the “Map it” button.  The exhibitor’s booth will be highlighted on the floor plan.

You can view the Interactive Floor Plan by clicking on the Floor Plan icon from the Highlights dashboard.

The Main Map will highlight booths belonging to the exhibitors that you have added to your Personalized Planner. You can also view an exhibitor’s profile from the map view by clicking on their booth.

How to find your location on the interactive floor plan:

1. Click on the Locate Me button at the bottom of the interactive floor plan.

2. Enter a nearby exhibitor's name and then click Search.

3. Click on the listed exhibitor's name, a marker will appear on the map to indicate where you are currently located on the show floor. 

From the app menu dashboard, select Planner app icon. From here you can manage the lists of exhibitors, sessions and personal meetings that you have added to your Personalized Planner.

Saved Exhibitors

Click on "My Exhibitors" to see your list of saved exhibitors.

Saved Sessions & Meetings

Click on "My Itinerary" to see your schedule by day. This section will include all of your saved sessions and the personal meetings you created in the mobile app. 

Add Session to Mobile Device's Calendar

From the session screen, select "Add to Device Calendar" to save the session in your device's calendar.

Add a Personal Meeting

From the Planner section, tap on the calendar icon at the bottom of the screen. Select your desired day and time

and add any notes.

Remove a Saved Exhibitor or Session

Tap on the star next to the Exhibitor's Name or Session title to remove the listing from your planner.

From the app menu dashboard, select the My Notes app icon. You will see a list of your session and meeting notes.

To add a note, tap on the "pencil" icon on the bottom of the screen.

To edit one of your notes, tap on the "folder" icon on the bottom of the screen to see more details.

To email the notes to yourself or a contact, tap on the arrow in the bottom left corner.

If you have any other questions about this event's mobile app, contact support at a2z, inc.

A member of the a2z support team will respond to your email within one business day.

For Technical Support with this webpage, please contact support.