Nichole Pittman is your Exhibitor Services Manager for HydroVision 2019. She is available to answer your answer your questions and assist you as you prepare for the show. If you can't find what you need on the pages below, please contact Nichole at Nichole.Pittman@clarionevents.com or 918-832-9227.

The exhibitor manual contains important documents, such as the Event Contacts page and the Preferred Vendor Contacts page (coming soon!). The exhibitor manual is an easily accessable tool that is designed to answer most if not all of your exhibiting questions and will be live at the beginning of 2019. 

  • First step: Go to the Exhibitor Resource Center and click Manage Your Listing to access your company’s profile – This log in information was sent to your booths main contact via the confirmation email. If you need your login information contact Nichole Pittman at nicholep@pennwell.com.
  • Next: Click ‘Edit Booth Info. This is where you will be able to add or update your company’s details, profile, logo, keywords, social links and select the appropriate categories for your company
    • Keep in mind that the length of your profile is limited to a character count based on your exhibitor listing level. Want more characters? Consider upgrading your listing by contacting Nichole Pittman at nichole.pittman@clarionevents.com.
    • It’s important to utilize your keywords! These along with your product categories are how our attendees find YOUR COMPANY on the floor!
  • Click SAVE and you’re all done! IF there are any errors the system will let you know what needs to be fixed
  • The final stage in building out a COMPLETE listing is to upload your products or services. To do so, click ‘Manage Products’
    • Here you can upload an image for each product or service and include a description
    • This is another great way to get found on the exhibit floor

With your booth space, you purchase a Basic Listing Package, which offers a 250 characters in your company profile, three product categories, 200 brands, and social media icons in the listing with link. 

How do you get more? GREAT QUESTION! You can upgrade your listing to Gold, Platinum or Elite at ANY time. Upgrading provides you an extension on all that we have discussed today, PLUS an opportunity to add show specials, press releases, videos, and even social media shout outs! 

Your company has already made a sizable investment into the show, so we want to be sure you see the ROI you’re looking for. If you need help with your listing or have questions about upgrading your listing contact Nichole Pittman at nichole.pittman@clarionevents.com or 918-832-9227.

Exhibitors receive TWO (2) Complimentary booth staff registrations per 100 square feet (does not include lunches inside the exhibit hall) - Lunch is available for a nominal fee.

Exhibitors also receive complimentary exhibit hall passes that they can distribute to invite your clients to visit you on the exhibit floor free of charge (does not include conference sessions). Coming soon!

Registration will open in the fall of 2018! Pricing coming soon!

Hotel information will open in the fall of 2018! If you would like to be notified as soon as the booking opens please contact Matt Downing at mdowning@pennwell.com.

Exhibitors will receive two full conference registration per booth and two complimentary exhibitor booth personnel passes per 100 sq. ft. of exhibit space. 

Pipe and draping is only included with non-island booth space. Items such as carpet/floor covering (which is required and will be forced if you do not have any flooring in your booth), furniture and electrical services can be ordered through Freeman or the Convention Center. Carpet will be FORCED if you do not have flooring in your booth. 

Order forms will be available in the exhibitor manual, February 2019. 

Carpet is mandatory for all exhibitors at HydroVision 2019. You can order carpet or custom carpet through Freeman Services. If you are providing your own carpeting or flooring installation must be complete by July 22nd, 2019.

Carpet will be forced at the exhibitor's expense if not installed by July 22nd, 2019. 

Carpet order forms will be available in the exhibitor manual, February 2019.

Only exhibitors with an Island Booth need to submit a booth plan for approval to the Exhibit Services Manager. Please see the booth guidelines (coming soon) for more information.

Nichole Pittman | Exhibit Services Manager
E: nichole.pittman@clarionevents.com
P: 918-832-9227

Exhibitor certificate of liability insurance is required for all exhibitors. A requirement of exhibiting at Hydrovision International 2019 is for ALL exhibitors to carry liability insurance throughout the Exhibition. The deadline for submitting the Certificate indicating adequate insurance coverage is June 25th, 2019. Exhibitor's insurance carrier must issue such Certificate of Liability Insurance. PennWell does not require a certain form. * Even if Exhibitor hires a Non-Official Exhibitor Appointed Contractor (EAC), Exhibitor still must supply its own Certificate of Liability Insurance. *(See EAC page) 

More information on insurance requirements coming soon. For immediate questions, please contact Nichole Pittman at nichole.pittman@clarionevents.com.

HydroVision International 2019 will be held in the Oregon Convention Center in Portland, Oregon, USA on July 23rd-25th, 2019. More information about the convention center can be found here.  

Please go to http://www.hydroevent.com/conference/speaker-hub.html, click on Speaker Login, enter your email address and password if you know it.  If you do not know your password, click on the word "retrieve" under Forgot password?  If you do not receive an email within minutes containing your password then we have a different email listed in our system than you are trying to use.  Contact Andrea Harner at andreah@pennwell.com or 918-831-9560 and she will correct it.

All the conference session for for HydroVision International 2018 will be held in the West Meeting Rooms at the Charlotte Convention Center. Session room numbers can be found on the HydroVision app or via the HydoVision website, look undrer the conference tab.

Each session is 1.5 hours long.  For technical paper sessions you will have roughly 20 minutes to present, if you are participating in a panel session the amount of time you have will be determined by your panel moderator.

Speakers should be in the room where they are scheduled to speak at least 30 minutes before their presentation to download it onto the computer BEFORE the session starts.  

Speakers should bring their presentation on a memory stick. The presentation should be downloaded to the desktop and accessed from there. Show management will not be able to provide access to any previously loaded presentations. 

A speaker meeting will be held the day of your session from 7:30am - 8:00am, this information can be found when you login to view your session.

Screen, projector, podium microphone, laser pointer and a laptop.

On a memory stick for the presentation.  Beforehand you'll be asked to upload a draft of the presentation to our password protected website for your moderator to review. 

With electronic access to your presentation via our password protected site you can upload your handouts before or after your presentation for attendees to download.  We no longer provide a table in the back of the room for handouts.

We have found the internet in most convention centers to be unreliable for use in making presentations and therefore internet will not be made available in session rooms.

Yes.  The speaker ready room is currently TBD.

Generally, speakers present in the order in which they are listed in the show guide.  This should be the same as what is on the website at this time.   If there appears to be a discrepancy in the order, we will defer to the order printed in the show guide unless your moderator instructs you otherwise.

Yes.  The template can be found on the Speaker Hub page.
Your information will be given to the moderator of your session about 30 days out from the conference.  
You can upload it the same way you uploaded your draft, however you will not be able to delete the draft.  To get the draft removed send the Conference Manager, Andrea Harner and email at andreah@pennwell.com and ask that the draft be removed.  Remember always upload a pdf version of the presentation.

Hotel information will open in the fall of 2018! If you would like to be notified as soon as the booking opens please contact Matt Downing at mdowning@pennwell.com.

For Technical Support with this webpage, please contact support.