Exhibitors receive three (3) complimentary booth staff per 100 sq feet of booth space. Each additional booth staff is $40.00 per person. ACCESS exhibitor registration.

Exhibitors also receive complimentary exhibit hall passes which you can distribute to your clients. This will allow them access to the exhibit hall floor in order to visit your booth, free of charge (does not include any conference sessions). ACCESS the free hall pass. 

Friday November 3, 2018
Exhibitor Target Move-In          8:00 AM - 5:00 PM

Saturday December 1, 2018
Exhibitor Target Move-In          8:00 AM - 5:00 PM

Sunday December 2, 2018
Exhibitor Target Move-In          8:00 AM - 5:00 PM

Monday December 3, 2018
Exhibitor General Move-In       8:00 AM - 5:00 PM

Tuesday December 4, 2018
Exhibit Hall Open                    10:00 AM - 6:00 PM

Wednesday December 5, 2018
Exhibit Hall Open                     10:00 AM - 5:00 PM

Thursday December 6, 2018
Exhibit Hall Open                    9:00 AM - 2:00 PM
Move-Out Begins                    2:00 PM              
 

To view the full schedule of events, please click Here

The exhibitor manual contains many important documents, such as the Event Management Contacts page. The exhibitor manual is an easily accessible tool that is designed to answer most if not all of your exhibiting questions.

Can't find what you are looking for? Please contact your Exhibitor Services Manager listed below for additional assistance.

Sarah Davis
sdavis@pennwell.com 

Reserve your room online! 

Hotel Map

Hotel Details

If you have any questions about housing at POWER-GEN International please contact: 

Phone: +1-888.763.7236 or +1-310.906.3847
Fax: +1-310.906.3857
E-mail: reservations@preferred1.com
Mail: POWER-GEN International | 3528 Torrance Blvd., Suite 114 | Torrance, CA 90503 USA

All booth space is considered Raw Space, and does not include furnishings or services. Exhibitors receive three (3) complimentary booth staff per 100 square feet. Additional booth staff passes may be purchased as well.

Pipe and draping is only included with non-island booth space. Items such as carpet/floor covering (which is required and will be forced if you do not have any flooring in your booth) and furniture can be ordered through Freeman. Carpet will be FORCED if you do not have flooring in your booth. 

Carpet Order Form

Furnishings Order Form

Carpet/flooring is required for your booth. Carpet will be FORCED, at the exhibitors expense, if you do not have flooring in your booth. 

Carpet Order Form

FedEx Office is the exclusive business center for the Orange County Convention Center with three convenient full-service business centers within the North, South and West Buildings. The business center is located on level II, just outside of the West Hall C entrance.

Freeman AV

Order by November 9, 2018 to receive early order pricing!

Freeman AV Order Form

Freeman

Furniture and Accessories Order Form  
Freeman Online Ordering
Advanced Order Discount Deadline November 9, 2018

A Freeman representative will be in the exhibit hall to provide concierge services during service desk hours.

Service Desk Hours

Set Up

 Friday  November 30, 2018  8:00a.m. - 5:00p.m.
 Saturday   December 1, 2018  8:00a.m. - 5:00p.m.
 Sunday   December 2, 2018  8:00a.m. - 5:00p.m.
 Monday  December 3, 2018  8:00a.m. - 5:00p.m.
 Tuesday  December 4, 2018  8:00a.m. - 6:00p.m.
 Wednesday  December 5, 2018  8:00a.m. - 5:00p.m.
 Thursday  December 6, 2018  8:00a.m. - 9:00p.m.

Electricity is provided through the Orange County Convention Center
Electrical Order Form

Forklift and Rigging Labor is handled through Freeman
Forklift/Rigging Labor Order Form 

Sign Hanging and Rigging Labor is handled through Orange County Convention Center
Sign Hanging/Rigging Labor Order Form

American Tradeshow Services (ATS)

Order by Friday, November 9, 2018 to receive a discount

Order Online 
Username: PGI2018
Password: 1218

-or

Download Order Form

Freeman Advance Warehouse, Receiving, and Marshalling Yard

10088 General Dr.
Orlando, FL 32824
P: 407-816-7900

Advance Warehouse hours: Monday-Friday   8:00 AM - 3:30 PM
Marshalling Yard hours: Exhibitor Move-In and Move-Out   6:00 AM - 2:30 PM

Click Here for map and directions

Exhibitor certificate of liability insurance is required for all exhibitors. A requirement of exhibiting at the POWER-GEN International is for ALL exhibitors to carry liability insurance throughout the Exhibition. The deadline for submitting the Certificate indicating adequate insurance coverage is November 2, 2018. Exhibitor's insurance carrier must issue such Certificate of Liability Insurance. PennWell does not require a certain form. * Even if Exhibitor hires a Non-Official Exhibitor Appointed Contractor (EAC), Exhibitor still must supply its own Certificate of Liability Insurance. *(See EAC page) If you are using an EAC please remember to submit your form to Freeman.

For more information about insurance requirements click here.
EAC Request Form

Purchase one time exhibitor insurance through our preferred vendor Rainprotection for only $84
Rainprotection Form

If an exhibitor plans to use a contractor other than Freeman to unpack, erect, assemble, dismantle, or pack displays and/or equipment, or wishes to appoint a contractor to perform other services (except those for which no exception is allowed), the following regulations and procedures apply:

  • The exhibiting firm must send notification of their selected contractor to Freeman by November 2, 2018 (notification from the exhibitor's contractor is NOT acceptable).
  • Prior to November 2, 2018, furnish Freeman with the name of all contractors, including address, phone number and primary contact person, the name(s) of the contractor's on site supervisor(s), and the nature of the services being performed.
  • The non-official exhibitor appointed contractor (any contractor who will be performing services for the exhibitor in the Orange County Convention Center) must provide Freeman with a proper Certificate of Insurance by November 2, 2018. NO EXCEPTIONS AFTER THE DEADLINE DATE. Also, the contractor must provide PennWell with a list of other clients the contractors will serve.
  • All non-official exhibitor appointed contractors must abide by the Union Jurisdiction in force and observe the facility's regulations and POWER-GEN 2018 Rules and Regulations. Wristbands must be worn at all times. 
  • All non-official exhibitor appointed contractors will be permitted to maintain their check in desk and service desk only within the confines of their clients' display space, and shall not maintain a desk in the aisle of the POWER-GEN 2018 exhibitor floor. Freeman may provide an area for ladder and job box storage.
  • Freeman has been deemed the offical cleaning contractor. Outside contractors or exhibitors will not be permitted to provide cleaning service to their contracted booth space. 
  • Request for Set-Up by Non-Official Exhbitor Appointed Contractor information can be found here.

WiFi will only be available in the public spaces at the Orange County Convention Center. There will be no Wifi in the exhibit hall or conference sessions.

If you require WiFi or hard line internet services, please order through the Orange County Convention Center: 

Internet Order Form

Daily Parking Rates for OCCC Parking Lots for Exhibitors

The OCCC accepts cash, traveler's checks, American Express, MasterCard and Visa.

  • A $15.00 parking fee will apply to passenger vehicles.
  • A $25.00 parking fee will apply to oversized vehicles.
  • After 5 p.m., discounted parking rates apply.

After paying the daily parking charge, exhibitors with appropriate show credentials and their original receipt for that day's parking have unlimited in and out parking access within each 12-hour day should spaces be available.

The West Building parking lot can be accessed a number of ways - via Exhibit Drive (north entrance), via Convention Way (south entrance) and via West Entrance Drive off Westwood Boulevard. For detailed driving directions, click here.

Additional parking information HERE

Freeman is the General Contractor for POWER-GEN International

Exhibitors may deliver their own materials into the exhibit facilities; however, the use or rental of Freeman dollies, flat trucks or other mechancial equipment is not permited.  Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/out. Charges for Freeman's help are shown on the Material Handling Service and Rates Form.  If Freeman must move the show into, out of or both into and out of the hall during overtime hours, then you will be charged the overtime fee in addition to the regular CWT charge.

For additional information and order forms, please see the Shipping & Material section of the Exhibitor Manual

All Full Conference Attendees and those who have purchased the Online Conference Proceedings will have a “ticket” with their name badge for the Online Conference Proceedings.  Please go to the PennWell booth #5178 located in the exhibit hall and the staff will scan your name badge and hand you the instructions to access the Online Conference Proceedings.  Access to the Online Conference Proceedings will be available on the first day of the event.

The POWER-GEN University Pre-Conference Workshop workbooks are not included with the Online Conference Proceedings.  Attendees who have registered for any of the Workshops will be given the instructions to access the workbooks.

FedEx Office is the exclusive business center for the Orange County Convention Center with three convenient full-service business centers within the North, South and West Buildings. The business center is located on level II, just outside of the West Hall C entrance.

Please click here and enter your Email and Password to login and view your session.  If you do not know your Password, simply enter your email address and it will be emailed to you.  If you do not receive an email within minutes containing your Password, then we have a different email listed in our system than you are trying to use.  Contact Jan Simpson at jsimpson@pennwell.com or 918-831-9736 and she will correct it.

Click on the Session Title to view the date, time and room number for your session. All of the conference rooms for POWER-GEN International 2016 are located on the Third Level of the Orange County Convention Center – North/South Building in Orlando, FL.  

Each session is 2-hours long. 

Paper Presentation Length – 4 Speakers           22 Minutes*
Paper Presentation Length – 5 Speakers           15 Minutes*

*Presentation time includes Session Chair introduction and warm-up time.

If you are speaking in a panel session the amount of introductory time you have will be determined by your session chair.    

Panelist Presentation Length*     Approx. 10 Minutes

*After all presentations, the floor is opened for audience participation.

Click here and then on the icon for your track to view the full description of your session.  All of the speakers scheduled in your session will be listed in the order in which they are speaking.

Speakers should be in the room where they are scheduled to speak at least 30 minutes before their presentation to download their presentations onto the computer in the session room BEFORE the session starts.

Speakers must bring their presentation with them to the conference on a memory stick. The presentation should be downloaded to the desktop on the computer in your session room and accessed from there. Your presentation will not be uploaded for you and the on-site computers are not networked.

This is entirely up to your session chair. Confirm when your session chair contacts you prior to the event. 

Screen, projector, podium microphone, laser pointer and a desktop computer.  

No. All speakers using a PowerPoint presentation must bring their presentations with them to the conference on a memory stick.  30 minutes prior to the start of your session, go to your session room and drag your presentation onto the desktop on the computer in the room.  When it’s your turn to speak, all you have to do is click on your presentation!

Handouts are not required, however, attendees do appreciate all of the information they can get.  You may make copies of your presentation to place on the table in the back of your session room before your session begins.  25 – 50 copies should be sufficient and, please, no marketing materials!

One speaker per paper and each speaker participating in a panel discussion will receive complimentary conference registration to the event.  Conference management will register you for the conference – you do not need to do anything!

Your complimentary conference registration includes:  access to the POWER-GEN International, NUCLEAR POWER International, Renewable Energy World International and COAL-GEN exhibit hall; Keynote Session; Plenary Session; Mega-Sessions, all POWER-GEN International, NUCLEAR POWER International, Renewable Energy World International and COAL-GEN conference sessions; two delegate luncheons; exhibit hall receptions; and access to the Online Conference Proceedings.

Your registration does not include any ancillary events such as Technical Tours, Golf Tournament, Competitive Power College Pre-Conference Workshops or Networking Breakfasts.

To add an ancillary event to your complimentary registration, please notify Jan Simpson via email jsimpson@pennwell.com and she will register you.  The Power Generation Week registration staff will send you an email invoice for the amount of the required fee.

We have found the internet in most convention centers to be unreliable for use in making presentations and therefore internet will not be made available in session rooms.

Yes.  The Speaker Ready room will include the same AV equipment that will be available in your session room to review your presentation and make changes if necessary.  The location and times available for the Speaker Ready Room are as follows:

Room S319, 3rd Level, Orange County Convention Center – North/South Building

Hours of Operation

Monday, December 12               1:00 p.m. – 5:00 p.m.
Tuesday, December 13              8:00 a.m. – 4:00 p.m.
Wednesday, December 14         8:00 a.m. – 4:00 p.m.
Thursday, December 15             8:00 a.m. – 10:00 a.m.

Generally, speakers present in the order in which they are listed on the website and in the onsite Event Guide.

Yes.  The PowerPoint slide template was emailed to all speakers and is required for a minimum of the first and last slides of your presentations.  All presentations that did not use the template will be returned for revision.

Your session chair should contact you by mid-October to introduce himself and discuss the format of the session.  Please feel free to contact your session chair if you do not hear from him by this date or at any time if you have questions.  Your session chair’s name, title, company, phone number and email was included in the email sent to you when your abstract was accepted for presentation.

Email a PDF of your paper or presentation to Jan Simpson, conference manager, jsimpson@pennwell.com and she will delete the previously uploaded version and upload the revised version for you.

PennWell does not compensate speakers for travel expenses or provide an honorarium.  We do, however, provide 1 complimentary registration per paper presentation and up to 5 complimentary registrations for panels. All speakers are responsible for their own travel expenses.

All Full Conference Attendees and those who have purchased the Online Conference Proceedings will have a “ticket” with their name badge for the Online Conference Proceedings.  Please go to the PennWell booth #5178 located in the exhibit hall and the staff will scan your name badge and hand you the instructions to access the Online Conference Proceedings.  Access to the Online Conference Proceedings will be available on the first day of the event.

The POWER-GEN University Pre-Conference Workshop workbooks are not included with the Online Conference Proceedings.  Attendees who have registered for any of the Workshops will be given the instructions to access the workbooks.

Check out the 2015 Post Show Report available on the POWER-GEN International website’s Home page www.power-gen.com for information on last year’s event.

No.  The program committee weighs all abstracts individually without any consideration as to whether the submitter/speakers are an exhibitor or sponsor.  

WiFi will only be available in the public spaces at the Orange County Convention Center. There will be no Wifi in the exhibit hall or conference sessions.
FedEx Office is the exclusive business center for the Orange County Convention Center with three convenient full-service business centers within the North, South and West Buildings. The business center is located on level II, just outside of the West Hall C entrance.

All Full Conference Attendees and those who have purchased the Online Conference Proceedings will have a “ticket” with their name badge for the Online Conference Proceedings.  Please go to the PennWell booth #5178 located in the exhibit hall and the staff will scan your name badge and hand you the instructions to access the Online Conference Proceedings.  Access to the Online Conference Proceedings will be available on the first day of the event.

The POWER-GEN University Pre-Conference Workshop workbooks are not included with the Online Conference Proceedings.  Attendees who have registered for any of the Workshops will be given the instructions to access the workbooks.

FedEx Office is the exclusive business center for the Orange County Convention Center with three convenient full-service business centers within the North, South and West Buildings. The business center is located on level II, just outside of the West Hall C entrance.

2019- New Orleans, Louisiana - Nov. 19th-21th

2020- Orlando, Florida - Dec. 8th- 10th

All Full Conference Attendees and those who have purchased the Online Conference Proceedings will have a “ticket” with their name badge for the Online Conference Proceedings.  Please go to the PennWell booth #5178 located in the exhibit hall and the staff will scan your name badge and hand you the instructions to access the Online Conference Proceedings.  Access to the Online Conference Proceedings will be available on the first day of the event.

The POWER-GEN University Pre-Conference Workshop workbooks are not included with the Online Conference Proceedings.  Attendees who have registered for any of the Workshops will be given the instructions to access the workbooks.

Full Conference Delegates are eligible to receive 8 hours of Professional Development Hours (PDH) credits.  An email will be sent within two weeks following the event to all eligible attendees that will include instructions on how to access their Professional Development Hours Certificate.

PennWell does not compensate speakers for travel expenses or provide an honorarium.  We do, however, provide 1 complimentary registration per paper presentation and up to 5 complimentary registrations for panels. All speakers are responsible for their own travel expenses.