Serving the emergency services community, EMS Today provides professionals with a valuable
combination of progressive education, developed by industry experts and JEMS contributors,
and the latest equipment from leading manufacturers.  Emergency services personnel rely on
EMS Today to help develop their careers, create networking opportunities and provide an environment
where camaraderie, pride of service and dedication to saving lives is celebrated.

Faculty Checklist

DUE DATE

ITEM

Immediately

Speaker agreement, photo and short bio.  Click here to download the speaker agreement.  

July 1, 2017

CV/RESUMETo upload your CV/Resume please log in at http://events.pennwell.com/EMS2018/Public/MyBriefCase.aspx?From=Speaker  

Enter your password (retrieve it if you don’t know it).  

Upon logging in you’ll see a list of speaking sessions we have assigned to you.  Scroll to the bottom of the page and select My Profile to update your profile.   

Click Save.

September 1, 2017

CAPCE (formerly CECBEMS) ACCREDITATION - Click here to download form. 

  • We need your accreditation paperwork by September 1, 2017 to obtain accreditation by CAPCE for CEH.
  • We reserve the right to retain payment if we do not receive your forms by the deadline.
  • If you are working with a co-presenter(s), please work together and submit one form for the session.

September 1, 2017

DISCLOSURE OF COMMERCIAL SUPPORT-Click here to download form. 

September 1, 2017

LICENSE INFORMATION (for EMS CEH)-Click here to download form. 

If you wish to receive EMS CEH for sessions, please return the License Information form. (We do not accredit for physician or nurse CME.)

November 30, 2017

HOTEL AND AIRLINE RESERVATIONS (for those who qualify)

 Instructions will be sent for booking your reservations through our housing company once your presentation is confirmed on the program by receipt of your signed speaker agreement.

Please note: PCS is the only official housing company associated with EMS Today 2018. It has come to our attention that unauthorized companies are contacting EMS exhibitors and attendees offering discounted hotel reservations during the event. These "housing poachers" are NOT affiliated with EMS Today. They usually obtain your information from website and membership directories. Many of them charge penalties for changes and cancellations after you confirm your reservation with them. These companies have also been known to charge your credit card for the full payment of your room and then "disappear," leaving you stuck with a bill and no rooms. In addition, these companies do not support the event or provide you the customer service that our housing company offers. Please book via our Web site so you have a legitimate reservation!

December 11, 2017

TAX FORM (available on the speakers’ website by November 1, 2017)
Speakers who receive honorariums are required to provide a W-9 (W8BEN if non-U.S. citizens) and payment deposit information. 

You do not need to return the W-9 or W-8BEN (non-U.S.) if you are not receiving a payment. The amount you will be paid was noted in your session confirmation email.

Click here to download W-9 (for U.S. citizens). 
Click here to download W8BEN (for non-U.S. citizens)


*NOTE: WE MUST HAVE YOUR SSN OR TAX ID AND AN ADDRESS ON FILE FOR YOU TO RECEIVE PAYMENT 
– please return the form to us on time.

Speaker Payment:  You will be paid the total amount via electronic deposit within 30 days following the conference.

January 31, 2018

HANDOUTS

  • Handouts must be uploaded by January 31, 2018 to make them available for attendees to download prior to the conference.
  • Our attendees expect to receive handouts for sessions. PennWell will not be responsible for duplicating any handouts onsite at the conference. 
  • Please make sure your handouts include ONLY non-copyrighted information or material for which you have received permission for use. PennWell will not be responsible for the dissemination of copyright-infringed materials. 

Handout File Requirements:

  • PowerPoint or Adobe PDF files. The maximum upload size is 10MB. You may upload multiple documents so long as they don’t total more than 10MB.
  • Please include your last name in the title when you save the presentation. 

SPEAKER MARKETING TOOLKIT (available on the website after October 2)

We have prepared a number of materials for you to use to promote your presentations and the event to your professional contacts. All of the materials are available for download on the Speaker Home Page, under Speaker Marketing Toolkit.

We encourage you to use these materials to make you and your presentations more visible to the EMS community!

REGISTRATION

You will receive a 3–day complimentary registration to the main conference, which also gives you access to the exhibit hall. We will take care of this for you - PLEASE DO NOT REGISTER YOURSELF!

RETURN ALL FORMS TO:
Sara Jones
Conference Coordinator
PennWell/EMS Today
sjones@pennwell.com

For questions regarding the 
conference program, please contact:
Sara Jones
Conference Manager
Direct: 918-831-9738
Sjones@pennwell.com

 

For questions regarding
exhibitor services, please contact:
Danielle McCloud Cohen
Exhibit Service Manager
Direct: 918-831-9821
DanielleM@pennwell.com

 

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